Job Title Finance Associate
Type Internal
Type Of Contract Fixed Term

Vacancy Notice Internal Vacancy Notice no. 007
Position Number 10007646
Number Of Vacancies 1
Location Kampala
Position Grade GS-6
Closing Date 2020-04-27
Organizational Context

The Finance Associate is normally supervised by the (Senior) Finance Officer or the National (Asst/Assoc) Finance Officer who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.

The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.
Functional Statement

Accountability

  • Financial transactions and reconciliations are processed in line with relevant policies and procedures.
  • A smooth operational work is ensured through timely payments, cash replenishment and monitoring of expenditure and budget balance.
  • Financial reports are provided as per financial guidelines and when required.

Responsibilities

 

  • Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
  • Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
  • Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
  • Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
  • Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
  • Prepare detailed cost estimates and participate in budget analysis and projections as required.
  • Perform other related duties as required.

 

 Authority

 

  • Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
  • Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
Required Competencies
  • Analytical Thinking
  • Technological Awareness
  • Planning and Organizing
Essential Minimum Qualifications and Professional Experience
  • Completion of secondary education with post-secondary training/certificate in Accounting, Business Administration, Finance or related fields is required.
  • Minimum of 6 years of relevant work experience is required.
  • High level of IT affinity (MS Office applications, People Soft) is required.
  • Fluency in English language is required
Desirable qualifications & competencies
  • Knowledge and work experience of MSRP Finance applications is desirable.
  • Good knowledge of UN/UNHCR Financial rules and procedures is desirable.
  • Completion of UNHCR learning programmes or specific training relevant to the functions of the position is desirable.
  • Working knowledge of another relevant UN language is desirable.
Operational Context
In line with guidance from IOM/FOM/52/2006, the incumbent will be the focal point for VAT, solely tasked with handling the processing of VAT refund claims including follow-up with all offices on all VAT-related issues, non-VAT registered vendors, and liaising with Uganda Revenue Authority on UNHCR VAT-related issues. This includes following up with URA on submissions for VAT refunds, recording receipts in MSRP and reconciling VAT open items.  Uganda operation currently has outstanding VAT open items amounting to USD 1,795,708 which require dedicated attention to clear due to the long process involved.  The position requires a good understanding of the Uganda VAT processes and most importantly the refund claim process as well as the UNHCR financial rules and regulations related to recording and clearance of the open items.  This is a full-time job that requires the incumbent to spend 95% of their time on VAT-related tasks and 5% on regular finance-related tasks.
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