Job Title Senior Reporting Assistant
Type Internal/External
Type Of Contract Fixed Term

Vacancy Notice Internal/ External Vacancy Notice Number 011/2019
Position Number 10030521
Number Of Vacancies 1
Location Kampala
Position Grade GS-5
Closing Date 2019-06-13
Organizational Context
The incumbent will work within the External Relations Unit and general guidance and support will be received from the External Relations Officer. Guidance may also be given by the various specialised units in the office. Within UNHCR the incumbent will be in close contacts with all sections to gather and analyse information. The Senior Reporting Assistant will be in contact with all implementing partners and UN agencies to gather, analyse and disseminate information about UNHCR activities. Accurate and well-presented information will promote UNHCR action for refugees, contribute to good decision making, and help for fund raising. Errors can lead to inappropriate action, and impact negatively on UNHCR image and affect funding raising efforts.
Functional Statement

Accountability (key results that will be achieved)

  • Accurate and well- presented information is provided to promote UNHCR actions for the persons of concern and to raise funds.

Responsibility (process and functions undertaken to achieve results)

  • Stay abreast with the operational developments and assist in the preparation of briefing notes and reports.
  • Assist in the development of funding submissions, appeals and reports.
  • Track earmarked donor contributions including preparing progress reports on earmarked contributions.
  • Assist in consolidating and providing inputs for donor reports and ensuring reporting requirements are fulfilled accurately and in a timely manner.
  • Work closely with the various Units as well as Programme units and the Field Offices to gather accurate information about beneficiaries and UNHCR assistance activities.
  • Assist to meet and brief visitors on all UNHCR activities, where necessary together with appropriate specialist/ programme officers.
  • Assist in consolidation of data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports.
  • Maintain working relationships with the Government, NGOs, and UN agencies to develop cooperation in inter-related activities.
  • Perform other duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

  • Enforce compliance with the reporting requirements.

Required Competencies
  • Analytical Thinking
  • Innovation and Creativity
  • Planning and Organizing
  • Political Awareness
  • Stakeholder Management
Essential Minimum Qualifications and Professional Experience
  • Completion of Secondary education courses/ training/ certificate in Business Administration, Social Science, International Law or related field.
  • Minimum 4 years of previous job experience relevant to the function.
  • Computer skills (in MS office).
  • Fluency in English.
Desirable qualifications & competencies
  • Knowledge of UNHCR programmes and activities.
  • Proficiency in English with working knowledge any other local language as may be relevant.
  • Highly organized.
  • Good writing and documentation skills.
  • Good inter-personal and communication skills.
  • Ability to develop rapport internally and externally in a multicultural environment.
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