Job Title Senior Liaison Associate
Type Internal/External
Type Of Contract Fixed Term

Vacancy Notice Internal/ External Vacancy Notice Number 011/2019
Position Number 10030518
Number Of Vacancies 1
Location Kampala
Position Grade GS-7
Closing Date 2019-06-13
Organizational Context

Overall supervision shall be exercised by the Representative who will provide regular guidance and define operational objectives including, in particular, those in relation to liaison with the Government and related strategic communications; and by the Head of External Relations with regards to advocacy partnerships, discussions in public fora, PI and local media matters. The incumbent will work within the Executive Office of the Representative, under the direct supervision of the Senior Adviser (External Relations & Strategic Partnership).  Guidance on specific areas / for supporting specific events may also be given by the various specialised units in the Office including External Relations, the Comprehensive Refugee Response Framework (CRRF) and Solutions Team, and Protection.

The incumbent coordinates internally the information-gathering with several teams / units in the Office. He/she shall collaborate and coordinate the work with colleagues in the Executive Office and those dealing with Public Information, External Relations, Protection, Operations, CRRF as well as those based in Field locations.

The incumbent has external contacts with, Liaison Officers and communications focal points in Government ministries and UN Agencies to gather and share information on developments relevant to UNHCR, organise joint events and inform appropriate messaging.  Contacts will be predominantly with counterparts at working level in the Government and in the UNCT, as well as national media. The incumbent should exercise diplomacy when dealing with external contacts. Good information-sharing internally expected, while respecting appropriate levels of confidentiality. Errors can lead to inappropriate messaging, sub-standard organisation of meetings and events with Government, lack of timely attention by UNHCR to important developments, damage to Government relations.
Functional Statement

Accountability (key results that will be achieved)

  • UNHCR is able to establish close working relations with officials in Ministries and local authorities.
  • UNHCR's position is represented to the Government and to the media.

Responsibility (process and functions undertaken to achieve results)

  • Assist the Representative to give, obtain and exchange information with officials from the National Government as well as national media organizations on matters of importance to the organization.
  • Analyse news and political activities and their implication to the refugee operation in Uganda; produce weekly reports. Report on local developments which may have a political or operational impact on UNHCR activities in Uganda, to the Representative and to the Head of External Relations.
  • Follow discussions in various public fora and advise the Office on necessary developments and actions. Assist the Office to identify gaps in understanding UNHCR’s work, as well as appropriate topics and communications approaches to address the said gaps.
  • Liaise with Government / UNCT on conference participation and organisation; lead on logistics and administration of such events.
  • Draft letters, memos, meeting reports, note verbales, speeches, etc. as may be required by the Representative
  • Provide inputs for operational and other updates.
  • Support the Communications/ External Relations Team with UNHCR's national media relations and with the work of the UN's Communications Group; give media interviews in Luganda as follow up to the Representative's press briefings and following same lines; assist with drafting messages, press releases and reports.
  • Support the Office to establish contacts with local organizations and media institutions to promote general interest and understanding of refugee issues.
  • Translate media interviews into Luganda language.

Authority (decisions made in executing responsibilities and to achieve results)

  • Represent UNHCR Office at stage events as authorized.

Required Competencies
  • Empowering and Building Trust
  • Analytical Thinking
  • Planning and Organizing
  • Political Awareness
Essential Minimum Qualifications and Professional Experience
  • Completion of Secondary education with courses/ training/ certificate in Business Administration, Social Science, International Law or related field.
  • 11 years of relevant work experience.
  • Computer skills (in MS office).
  • Fluency in English and Luganda.
Desirable qualifications & competencies
  • Knowledge of UNHCR programmes and activities.
  • Working knowledge any other local language.
  • Good writing and documentation skills.
  • Good inter-personal and communication skills.
  • Ability to develop rapport internally and externally in a multicultural environment.
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