Job Title Senior Resettlement Assistant
Type Internal/External
Type Of Contract Temporary Appointment

Vacancy Notice Internal/ External Vacancy notice 005/ Temp/ 2021
Position Number T/006/01/21
Number Of Vacancies 1
Location Kiryandongo
Position Grade GS-5
Closing Date 2021-07-15
Organizational Context

A Senior Resettlement Assistant position is typically located at Regional Office, Branch Office or Field Office. Under supervision, the incumbent’s primary role is to assist the supervisor in effective resettlement delivery of a given UNHCR Office in accordance with the UNHCR Resettlement Handbook, UNHCR Manual and relevant policy papers and publications.

The Senior Resettlement Assistant provides important clerical and administrative support to resettlement operations and may as required take part in assessing cases for resettlement and conducting interviews. The incumbent maintains frequent contacts with his/her supervisor, relevant colleagues within the same Office or Offices under purview to exchange information and discuss issues on resettlement cases. Some contacts and communication at a working level are required with Embassy / Immigration Officials of resettlement countries, IOM as well as with other operating partners regarding resettlement issues.

UNHCR Uganda committed to resettle 2,500 refugees both in Kampala and in the field. The incumbent will work in Kampala but will also be expected to go on mission in the field to conduct interviews and counsel refugees on complementary pathways.

Functional Statement
  • Carry out preliminary interviews and initial assessments to process refugees for resettlement following established procedures.
  • Prepare written documentation for resettlement submission; ensure that records / files of individual cases are updated in a systematic and timely manner.
  • Assess and review individual resettlement cases and prepare individual / group submission for scrutiny by the supervisor.
  • Provide persons of concern (PoC) with up-to-date and accurate information on UNHCR’s resettlement policies and procedures.
  • Comply with UNHCR’s standard operating procedures on resettlement, ensuring timely action on cases.
  • Follow up on cases from time of submission to final decision and departure; ensure effective in-country communication on the status and follow-up on PoC being considered for resettlement.
  • Assist in maintaining and updating proGres or Consolidated Online Resettlement Tracking System (CORTS) database and provide technical support.
  • Coordinate travel and departure arrangements for refugees accepted for resettlement.
  • Organize logistical support for governments undertaking resettlement missions.
  • Provide administrative support for resettlement-related training activities, including organization of resettlement workshops and meetings as required.
  • Maintain accurate resettlement statistics as well as up-to-date records on individual cases; assist in the preparation of reports.
  • Draft / type routine correspondence to Field Offices / Multi-Country Offices / Headquarters.
  • Systematically apply an Age, Gender and Diversity perspective in all aspects of the resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS.
  • Assist in mitigating resettlement fraud by reporting suspected fraud.
  • Recommend eligible cases for resettlement consideration.
  • Provide counselling to PoC.
  • Perform other related duties as required
Required Competencies

Core Competencies

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation

 Cross-Functional Competencies

  • Analytical Thinking
  • Stakeholder management
  • Planning and Organizing
Essential Minimum Qualifications and Professional Experience
  • Completion of High school diploma is required.
  • Minimum 2 years relevant previous job experience relevant to the function is required.
  • Knowledge of English is required
Desirable qualifications & competencies
  • Certificate in International Law; International Relations is desirable.
  • Good knowledge of resettlement issues and UNHCR resettlement policies and operational applications is desirable.
  • Completion of UNHCR specific learning/training activities (e.g., PLP and RSD/Resettlement Learning Programme, resettlement anti-fraud workshop) is desirable
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