Job Title Senior Supply Assistant
Type Internal/External
Type Of Contract Fixed Term

Vacancy Notice Internal/ External Vacancy notice 004/2021
Position Number 10034571
Number Of Vacancies 1
Location Kampala
Position Grade GS-5
Closing Date 2021-03-04
Organizational Context

The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management, and monitoring within the area of responsibility (AoR).

The incumbent is supervised by a higher-level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources

Functional Statement
  • In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
  • Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.
  • Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.
  • Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.
  • Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.
  • Examine purchase requests to ensure conformity and liaise with requesters.
  • Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.
  • Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
  • Provide information on all procurement activities within the AoR.
  • Produce standard asset management reports and other asset information, periodically and when requested
  • Ensure local liaison to effectively support the supply activities.
  • Assist in the management of the storage of goods according to "best practices" and UNHCR rules and regulations.
  • Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
  • Perform other related duties as required
Required Competencies
  • Analytical Thinking
  • Planning and Organizing
  • Stakeholder management
Essential Minimum Qualifications and Professional Experience
  • Completion of High school diploma is required.
  • Minimum of 2 years of previous relevant job experience is required.
  • Knowledge of English is required
Desirable qualifications & competencies
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP) is desirable.
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