Job Title Senior Supply Assistant
Type Internal/External
Type Of Contract Fixed Term

Vacancy Notice Internal/ External Vacancy Notice no. 015/2020
Position Number 10033708 and 10033705
Number Of Vacancies 2
Location Moyo
Position Grade GS-5
Closing Date 2020-09-21
Organizational Context

The Senior Supply Assistant provides support supply to all local activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing in the operation.

The incumbent is supervised by a Senior Officer who provides regular guidance. S/he works independently on routine tasks while follows instructions of the supervisor or more complex issues. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation. The duty of the incumbent is to support the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.

Functional Statement

Strategy

 

  • Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.

Operational Support

 

  • Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent.
  • Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain.
  • Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.

Infrastructure Support

 

  • Examine Purchase Requests to ensure conformity and liaise with requesters.
  • Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase orders for approval.
  • Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
  • Provide information on all procurement activities within area of responsibility.
  • Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
  • Produce standard asset management reports and other asset information, periodically and when requested.

Business Support

  • Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
  • Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.
Required Competencies
  • Analytical Thinking
  • Planning and Organizing
Essential Minimum Qualifications and Professional Experience
  • Completion of High school diploma is required
  • Additional training/certificate in Business Administration, Logistics, Warehousing or a related field is required.
  • Minimum 5 years of previous relevant job experience is required.
  • Fluency in English is required
Desirable qualifications & competencies
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP) is desirable.
  • Computer skills (MS Office and PeopleSoft/MSRP) is desirable.
  • Experience in customs formalities is desirable.
  • Experience in logistics or warehousing is desirable.
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