Job Title Programme Assistant
Type Internal/External
Type Of Contract Fixed Term

Vacancy Notice Internal/ External Vacancy Notice Number 017/2019
Position Number 10026728
Number Of Vacancies 1
Location Kampala
Position Grade GS-4
Closing Date 2019-08-29
Organizational Context

The Programme Assistant receives guidance from more senior programme staff and may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Assistant.


The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. S/he is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.
Functional Statement
  • Provide administrative assistance and support in routine services and activities within Programme.
  • Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  • Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
  • Guided by the MFT approach, contribute to monitoring activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
  • Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits
  • Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
  • Actively contribute to UNHCR’s programming of community of practice and to the improvement of programming tools and processes.
  • Perform other duties as required
Required Competencies
  • Accountability
  • Communication
  • Teamwork and collaboration
  • Analytical thinking
  • Planning and Organizing
  • Stakeholder Management
Essential Minimum Qualifications and Professional Experience
  • Demonstrated experience in programme management, Operation Management Cycle and related processes.
  • Computer skills (in MS office) including advanced Excel skills (pivot tables, data management
Desirable qualifications & competencies
  • Training relevant to function of the position including Programme Management – Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme
  • Experience in programme management training and capacity building activities